Frequently Asked Questions
Registration
Register online at https://na.eventscloud.com/bsh2025
The early bird registration rate is $635 if registered by October 15, 2024. The standard conference registration rate is $659 beginning October 16, 2024.
Yes, a day pass rate of $459 is available for either Friday, February 14 OR Saturday, February 15.
No, pre-conference registration is an additional fee.
Yes, you need to purchase a full conference registration first in order to register for the pre-conference session.
You can register for the pre-conference session in the Agenda section of the online registration form.
Yes. We offer a discount of 10% for groups of 10 or more attendees. The discount will be applied automatically in the online registration process. Your group must retain 10 or more attendees for this discount to be applicable.
Each full conference attendee registration includes access to: 9 workshops (chosen from approximately 125 titles, many offered twice), 3 general sessions and keynote speakers, site visits and excursions (space limited; pre-registration required), opening reception, exhibit hall of the latest products and services, networking and special programming, as well as the option to register for the special pre-conference leadership institute (additional fee & pre-registration required). The registration fee also includes meals as follows: hors d’oeuvres and beverages at the opening reception (Thursday), continental breakfasts (Friday, Saturday, and Sunday) and plated lunches (Friday and Saturday).
Payment
We accept Visa, MasterCard, Discover, American Express, Checks, and Purchase Orders. If paying by credit card, select the Registrant Type, Attendee – Credit Card Payment. If paying by check or PO, select the Registrant Type, Attendee – PO and/or Check Payment
In order to pay with a Purchase Order, a copy of the PO will need to be emailed to BSH@foundationsinc.org – attention BSH – Accounts Payable. You can access your invoice by clicking on the invoice link in your confirmation email or by logging into https://na.eventscloud.com/bsh2025
If paying by Purchase Order (PO) or check, payment is due within 30 days of your registration date. If Foundations does not receive payment after 30 days of your registration date, your conference registration will be cancelled (no exemptions). No purchase orders can be taken after December 31, 2024. New registrations made after December 31, 2024 must be paid in full by credit card.
If you are taking advantage of the early registration rates, please note that while registering with a Purchase Order will hold your place, payment must be made in full by the early registration deadline (October 15, 2024) in order to secure the discounted registration rates. If payment is not received by the respective deadline, then the prevailing registration rate will apply.
Send payments to Foundations, Inc., 701 East Gate, Suite 300, Mt. Laurel, NJ 08054, Attention: BSH – Accounts Payable.
Credit Card Payments: Yes. If paying by credit card go here to receive the special conference rate of $269 plus applicable taxes per night for a standard room.
All hotel rooms booked from January 1, 2025, or later must be paid by credit card through the Rosen Centre Hotel link.
If you call the hotel to make your reservation, remember to request the GROUP rate for the FOUNDATIONS, INC. Beyond School Hours Conference.
The special BSH conference room rate for the Rosen Centre Hotel is $269 plus applicable taxes per night for a standard room. There are no resort fees. The per night incidental hold is $50.
The deadline to make all hotel reservations is January 22, 2025. However, space at the Rosen Centre Hotel is available on a first-come, first-served basis so registering early is strongly recommended.
Yes. You may want to make reservations with a taxi or shuttle service to and from the airport.
In order to receive tax-exempt status, your organization must be tax-exempt in the state of Florida. At check-in, guests must present the tax-exempt letter and pay by a company check or credit card. It is not valid if they pay by personal check, credit card or cash. The letter must be presented at time of check-in so the applicable taxes will be removed from your folio before your departure.
Please note: if your company is eligible for tax exemptions, you must reserve your room directly with the hotel.
If an individual guest cancels less than five (5) days prior to arrival, the credit/debit card used to guarantee the reservation will be charged a one night’s guestroom and tax fee.
Cancellations and Substitutions
Conference Registration – PO/CHECK and CREDIT CARD Payments are refundable (less a processing charge of $75 per registration) when written notice of cancellation is received by December 31, 2024. Registration can be cancelled by emailing notice to bsh@foundationsinc.org and indicating your name, organization, and phone number in the body of the email. Cancellations received after December 31, 2024 are non-refundable; however, substitutions are welcome in lieu of cancellation anytime.
Hotel Reservations – PO and/or CHECK Payments are refundable (less a processing charge of $75 per reservation) when written notice of cancellation is received at least 72 hours prior to check-in time and date. For any additions, deletions, cancellations, and/or substitutions, please contact Foundations, Inc. at 888-977-5437 or email bsh@foundationsinc.org. DO NOT contact the Rosen Centre Hotel.
Hotel Reservations made through Rosen Centre – CREDIT CARD Payments can be changed or cancelled by logging into your reservation here. All refunds for hotel rooms are subject to the rules and regulations set forth by the Rosen Centre Hotel.
Credit Card Payments: No, you will need to cancel your hotel reservation here. All refunds for hotel rooms are subject to the rules and regulations set forth by the Rosen Centre Hotel.
PO and/or Check Payments: Yes, if you cancel your BSH registration, your hotel reservation will be cancelled as well. All refunds are subject to the Beyond School Hours Conference Refund Policy and the rules and regulations set forth by the Rosen Centre Hotel.
How do I register a substitute if I or someone from my group can no longer attend the conference? You must log into your account on https://na.eventscloud.com/bsh2025 by clicking on the Modify Registration link. Once you are logged in, click on Attendee Information if you are the only attendee.
Parking
Yes. Guests staying at the hotel will have complimentary parking. For attendees that are not staying at the hotel, the fees for parking are: Self-parking $28/day and $40/day for valet parking. Attendees will pay and register their vehicle on the way in via QR code or by texting the number posted on the parking signs.
Miscellaneous Questions
No. A spouse/guest must register and pay the full BSH conference fee in order to participate in any aspect(s) of the conference, including pre-conference sessions, site visits, off-site excursions, workshops, panel discussions, keynote addresses, the exhibit hall, receptions, breakfasts, lunches, or any other conference-related event.
No. Due to insurance liability issues, children/minors are not permitted to attend any Beyond School Hours conference activities, including pre-conference sessions, site visits, off-site excursions, workshops, panel discussions, keynote addresses, the exhibit hall, receptions, breakfasts, lunches, or any other conference-related event.
To obtain your conference badge you must check in at the Beyond School Hours registration desk on site at the Rosen Centre Hotel.
Do I have to wear my badge throughout the conference? Yes. Your badge must be worn and visible throughout the entire BSH conference in order to attend any/all conference activities, including pre-conference sessions, site visits, off-site excursions, workshops, panel discussions, keynote addresses, the exhibit hall, receptions, breakfasts, lunches, or any other conference-related event.
No, our policies require that all attendees check in and pick up their own badges personally.
We encourage our attendees to feel as comfortable as possible. Most guests wear business casual attire.
Attendance at the Beyond School Hours Conference provides the potential for up to 14.75 total credit hours, calculated as 11.25 potential hours at workshop sessions + 3.5 potential instructional hours at the Pre-Conference Leadership Institute (extra fee applies for pre-con).
Many states accept Beyond School Hours session attendance for continuing education credit. Use the form provided in our conference guide to obtain signatures from your presenters then submit to your particular state or entity for approval.
Special Thanks to Our 2025 Sponsors
